Sign your name in the space above your name. Skip four single lines after the closing and type your name. The most common closing is "Sincerely." Follow this with a comma. The easiest way to write the body of the business letter is to use a prewritten business letter. Use a double space in between paragraphs. Business people are busy and do not have time to read long letters! In a one-page letter, you will usually only need three or four paragraphs, single spaced. It is best to keep an initial business letter short. If you do not know how a female recipient prefers to be addressed, it is best to use "Ms." Complete name, title, and address of the recipient. (Begin with the month use a comma)ĝecember 1, 2019ģ. (Begin with the day, no comma) 15 January 2015 This is usually typed in one of two ways: All conventional formats contain the same features: Although the block format is somewhat more common, (perhaps because it is easier), either one is acceptable. There are several business letter formats, but all of them can be subdivided into two basic groups: the block format and various indented formats. Fold the letter horizontally into thirds. Print the letter on only one side of the paper. A business letter should be single-spaced and, if possible, typed on a computer. Use a serif font such as Times Roman (12 point) or Georgia (11 point). Although 24-pound paper with 100+ brightness is a little more expensive, it will make a better impression than everyday copy paper. When creating business letters, use 8 ½" by 11" unlined paper.
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